BYLAWS OF
STRUCTURAL ENGINEERS OF NEW
HAMPSHIRE, INC.
Adopted: January 26, 1995
Amended: May 12, 1998
Amended: May 16, 2000
Note: Revisions to the Bylaws amended on May 12, 1998 are marked by a single vertical line in the right margin. Revisions to the Bylaws amended on May 16, 2000 are marked by a double vertical line in the right margin.
ARTICLE I
LOCATION AND GENERAL INFORMATION
SECTION 1: The principal office of the Corporation shall be located at
the office of the Secretary of the Board of Directors.
SECTION 2: The Corporation shall have and will continuously maintain in
the State of New Hampshire a registered office and a registered agent whose
office is identical with such registered office.
ARTICLE II
MEMBERSHIP
SECTION 1: Members: Individuals
who are licensed in the State of New Hampshire as professional engineers and
practice structural engineering shall automatically be admitted as Members of
the Structural Engineers of New Hampshire upon application.
(a) Members have
full voting privileges
SECTION 2: Associate Members: Individuals
who are not otherwise eligible for membership and share an interest in the
activities of structural engineers and this Corporation may, upon application
and approval, become participants in the communications and activities of this
Corporation.
(a) Associate
Member applications shall be reviewed by the Board of Directors of the
Corporation. A majority vote by the
Board in favor of each applicant, shall be required for admission.
(b) Associate
members shall neither have voting privileges nor be eligible for election as an
Officer or Director.
SECTION 3: Student Members:
Individuals who are enrolled full-time in an accredited two-year or four-year
engineering or technical program at a school located within New Hampshire or
attending a school outside New Hampshire with permanent residence in New
Hampshire.
(a) Student Member
applications shall be reviewed by the Board of Directors of the Corporation.
A majority vote by the Board in favor of each applicant shall be required
for admission.
(b) Student
members shall neither have voting privileges or be eligible for election as an
Officer or Director.
ARTICLE III
REMOVAL AND SUSPENSION
SECTION 1: Removal of Members: Members
no longer meeting the requirements of Article II, Section 1 shall be removed
from membership. The removed member
may apply for Associate Member status.
SECTION 2: Members, Associate Members, and Student Members are subject
to suspension or removal for activity blatantly and knowingly contrary to the
purpose of this Corporation by the petition of at least five Members.
The Board of Directors shall consider such petitions, and if the
circumstances appear to warrant, notify the individual concerned, and offer the
individual the opportunity to defend himself or herself against the claim at a
subsequent Board Meeting. After
such a hearing, or the rejection of the offer of the hearing, the Board shall
vote on the matter. A majority vote
of the Board is necessary for the suspension or removal of a Member, Associate
Member, or Student Member.
SECTION 3: Members, Associate Members, or Student Members removed from
membership shall not again be entitled to membership unless the Board of
Directors, by a majority vote, decides that circumstances favor such
consideration.
SECTION 4: A Member, Associate Member, or Student Member may resign his or her membership in this Corporation by written communication to the Board of Directors.
ARTICLE IV
DUES AND FINANCIAL ACCOUNTING
SECTION 1: Application fees for Members, Associate Members, and categories subsequently created by this Corporation, will be established by the Board of Directors of this Corporation.
SECTION 2: The annual dues for this Corporation shall be set by the
Board of Directors for all categories of membership, and shall be paid in
advance by all members in accordance with a schedule approved by the Board.
SECTION 3: Any member whose Corporation dues are more than two months in
arrears shall be suspended and thereby shall forfeit all privileges of
membership. However, the Board of
Directors at its discretion, may extend the time of payment and privileges.
SECTION 4: The Board of Directors, at its discretion, may remit part or
all of the dues of any member.
SECTION 5: Any additional moneys required to carry on the activities of
this Corporation shall be raised through assessments. Any assessments levied by the Board of Directors shall be
referred to the Members by a letter ballot.
If two-thirds of those voting vote favorably, provided at least 50% of
the Members vote, the assessment shall be declared carried.
SECTION 6: The fiscal year shall begin on January 1, and end on December
31.
SECTION 7: The Treasurer of the Corporation shall submit a budget to the
Board of Directors on or before October 15 each year and the budget, as approved
by the Board, shall be published and transmitted to the membership by January 1.
SECTION 8: At the end of the fiscal year, a treasurer's report
corresponding in form to the approved budget shall be published and transmitted
to the membership before March 1.
ARTICLE V
BOARD OF DIRECTORS
SECTION 1: The powers of the Corporation shall be exercised, its
property controlled, and its affairs conducted by the Board of Directors, except
as limited by these bylaws.
SECTION 2: The Board of Directors of this Corporation shall consist of
five persons, all of whom shall be Members as described in Article II, Section
1.
SECTION 3: The term of office for Directors shall be two years; provided
that for the first election two Directors shall be elected for terms of one
year, two Directors shall be elected for terms of two years, and one Director
shall be elected for a term of three years.
No Director shall be elected to serve for more than three consecutive
terms.
SECTION 4: The election of Directors shall be as set forth in Article
VII. In the absence of elections, each Director shall continue until a successor
is duly elected.
SECTION 5: Terms of office shall commence on June 1, except in the case of appointments to
unexpired terms as hereinafter provided.SECTION 6: A vacancy in any Officer or Director position caused by
death, disability or resignation shall be filled by the Board of Directors, and
the person so appointed shall hold office for the remainder of the unexpired
term.
ARTICLE VI
POWERS AND DUTIES OF OFFICERS AND BOARD OF DIRECTORS
SECTION 1: The officers of this Corporation shall be selected by the
Board of Directors from the members within their group. The officers shall be a President, a Vice President, a
Secretary, and a Treasurer. Officers
shall be selected by August 1.
SECTION 2: The Powers and Duties of the President:
(a) The President
shall be the chief governing officer and shall be the Chairperson at all
meetings of the Corporation and of the Board of Directors.
(b) The President
shall serve as spokesperson for the Corporation and the Board of Directors.
SECTION 3: The Powers and Duties of the Vice President:
(a) The Vice
President shall fulfill the duties of the Chairperson in absence of the
President.
(b) In the event
that the office of President is vacated, as hereinbefore provided, the Vice
President shall fulfill the duties of the President, and appoint another
Director to fulfill the duties of Vice President, both for the remainder of the
term.
SECTION 4: The Powers and Duties of the Secretary:
(a) The Secretary
shall keep an accurate record of all meetings of the Corporation and the Board
of Directors. A copy of such
minutes shall be preserved in the Corporation's offices.
(b) The Secretary
shall preserve the Articles of Agreement, the Bylaws, membership lists and all
other Corporation records and have charge of communications to members.
SECTION 5: The Powers and Duties of the Treasurer:
(a) The Treasurer
shall be custodian of all funds and financial records of the Corporation. The Treasurer may make disbursements, and shall be
accountable to the Board of Directors.
(b) The Treasurer
shall prepare budgets and financial reports as specified in Article IV.
SECTION 6: The Board of Directors shall appoint all committees and each
committee shall have a Director as member.
The Board shall also prepare and maintain an appropriate form for Member
and Associate Member membership applications.
ARTICLE VII
NOMINATIONS AND ELECTION OF DIRECTORS
SECTION 1: The Board of Directors shall select a nominee for each
expiring position of director, and publish the nominations to the membership by
March 15. Additional nominations
may be submitted in writing, signed by representatives of no fewer than three
Members, on or before March 31.
SECTION 2: The Board's nominees and any additional nominations shall be
submitted to all members for consideration, on or before April 15.
Voting shall be by a hand vote at the annual meeting.
SECTION 3: The Director vacancies shall be filled by those attaining the
highest number of votes. Ties for
the last vacant position shall be immediately decided by a hand vote of the
Board of Directors to select one of the candidates for whom the vote is a tie.
SECTION 4: In the event a candidate receiving a majority of the votes is
unable to take office, the Board of Directors shall nominate, within thirty
days, one or more Members to fill the vacancy.
An election to fill such vacancy shall then be held conforming with the
general procedure outlined above.
ARTICLE VIII
VOTING
SECTION 1: Eligible voters must have all dues and assessments, if any,
paid.
SECTION 2: Each Member in good standing shall have one vote.
SECTION 3: A majority vote shall be sufficient to take any action except
as otherwise provided.
ARTICLE IX
MEETINGS
SECTION 1: Regular meetings shall be held at times and places hereafter
determined by the President, with the approval of the Board of Directors.
Special meetings may be held either at the call of the President, or of
three other members of the Board of Directors.
SECTION 2: An Annual Meeting shall be held in May of each year.
Notice shall be given at least thirty days in advance.
SECTION 3: Quorums:
(a) Representation
by twenty percent of the Members in good standing shall constitute a quorum at
any meeting of this Corporation.
(b) Three-fifths
of the Members of the Board of Directors shall constitute a quorum of the Board.
(c) A majority
shall constitute a quorum of all committees.
ARTICLE X
STANDING COMMITTEES
SECTION 1: The Standing Committees of this Corporation shall be:
(a) Professional
Development
(b) Business
Practices
(c) Legislative
SECTION 2: Responsibilities and Activities of Standing Committees:
(a) The
Professional Development Committee shall be responsible for educational
activities directed toward advancing the technical knowledge of structural
engineering. The committee shall
monitor research and development in this field, and organize at least one
Corporation meeting each year, focused on a technical subject of interest and
importance to the membership.
(b) The Business
Practices Committee shall be responsible for educational activities directed
toward advancing the business practices of structural engineering firms.
The committee shall organize at least one Corporation meeting each year,
focused on a business practice subject of interest and importance to the
membership.
(c) The
Legislative Committee shall monitor legislation affecting the practice of
structural engineering. The
committee shall be responsible for informing and organizing the membership
toward the advancement of proper legislation and opposition to improper
legislation.
SECTION 3: The President may appoint special committees as needed.
ARTICLE XI
AMENDMENTS
SECTION 1: These bylaws may be repealed or amended by a two-thirds
majority of votes cast.
SECTION 2: Bylaws changes may be initiated by a petition signed by at
least three Members, or by the Board of Directors.
SECTION 3: Proposed bylaws changes, in writing, shall be sent to all
Members at least thirty days before voting takes place.
SECTION 4: Voting bylaws changes and amendments thereto shall be by a
hand vote at the annual meeting. A
quorum of the Members is required to conduct a vote for amending or repealing
these bylaws.
The undersigned, being
officers of Structural Engineers of New Hampshire during the 2000 annual
meeting, do hereby certify that these bylaws are a true record of the bylaws as
amended by two-thirds vote of the members present at the annual meeting
held on May 16, 2000 for the purpose of amending the bylaws.
Attest:
Robert H. Durfee, P.E., President
Benjamin E. Tirey, P.E., Secretary